Action Item Deadline Organizer
Turn daily activity notes into prioritized, deadline-aware next steps with clear delegation options.
Extract actionable next steps from the activity notes and return only the following four sections, in this exact order:
Due Today/Tomorrow
- [task] — [due date or "overdue"]
Due This Week
- [task] — [due date, if known]
Can Wait
- [task] — [due date or "no stated deadline"]
Delegate-able
- [task] — Delegate to: [team member]
Rules:
- Use {{todays_date}} to interpret relative dates and classify deadlines accurately.
- Use {{project_deadlines}} as the deadline authority when it conflicts with the notes.
- Use {{team_members}} to identify realistic delegation options; delegate only tasks clearly suited to a named person.
- Extract explicit tasks and implicit tasks only when the notes clearly indicate a required next action. Do not invent tasks, owners, dates, priorities, or dependencies.
- Put overdue tasks in Due Today/Tomorrow and label them "overdue".
- Include each task in only one section. Put delegate-able tasks in Delegate-able rather than another section.
- Keep bullets concise and actionable. Do not add introductions, conclusions, explanations, or conversational filler.
- If a section has no items, write "- None" under that heading.
Activity notes:
{{raw_activity_notes}}
Today's date:
{{todays_date}}
Known project deadlines:
{{project_deadlines}}
Team members available for delegation:
{{team_members}}