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Condense an Email Draft

Turn a verbose email draft into a clear, direct message under 50 words.

Customise & copy

Add the context you have. The prompt updates as you work.

Original email draft *

Paste the full email draft you want condensed.

Primary goal or key point *

State the main point or action the email must preserve.

Recipient role or relationship *

Describe who will receive the email and your relationship to them.

Live prompt

3 fields

Condense the email draft below into a clear, direct message of fewer than 50 words. Preserve the primary goal, essential facts, and any call to action. Use the recipient context to make the wording appropriate. Do not add details, assumptions, filler, or unnecessary politeness. If useful, include a concise subject line. Output exactly this format:
Subject: concise subject or None
Message: condensed email

Email draft:
{{original_email}}

Primary goal or key point:
{{primary_goal}}

Recipient role or relationship:
{{recipient_context}}

Proof before you use it

A real example

Tested on gpt-5.6-luna on 2026-09-10

{
  "primary_goal": "Schedule a call to discuss the website redesign proposal.",
  "original_email": "Hi Jordan, I wanted to follow up regarding the website redesign proposal we sent last week. We would be happy to walk through the timeline, answer any questions, and discuss how we can adjust the scope to fit your launch plans. Would you have 20 minutes Thursday or Friday afternoon to connect?",
  "recipient_context": "Prospective client"
}

A small ritual that works

How to use it

01Paste the full email draft.
02State the primary goal or key point.
03Describe the recipient's role or relationship.
04Copy the formatted subject and message for final review.

Why it works

The prompt gives the model a narrow editing task, a word limit, and three clearly defined inputs: the source email, its primary goal, and the recipient context. It also specifies what to preserve, what not to add, and an exact output format. Together, these constraints focus the rewrite on brevity, purpose, audience, and usable structure.

Where it fails

The fewer-than-50-word limit can force trade-offs when the original email contains several essential facts, multiple actions, or important qualifications. The prompt also depends on the user accurately identifying the primary goal and recipient relationship; vague or incomplete context leaves less guidance for deciding what to retain.

Customisation tips

Adjust the word limit if the message requires legal, technical, or logistical detail. Add a variable for tone when the relationship alone is not specific enough, such as formal, warm, assertive, or neutral. If subject lines are always required, replace the optional instruction with a mandatory subject-line rule. You can also define whether names, dates, links, and attachments must be preserved exactly.

Watch-outs

The instruction to preserve essential facts does not define which details take priority when the word limit creates a conflict.
A recipient relationship such as “prospective client” provides useful direction but may not specify the desired level of formality or urgency.
The optional subject-line instruction allows the model to decide when a subject is useful; make this mandatory if consistent subject lines matter.
The exact two-line format is separate from the required JSON structure surrounding the prompt, so the implementation should clearly distinguish the generated email content from the enclosing data format.

Works in

ChatGPTClaudeGeminiMicrosoft Copilot

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